Document Storage
AAA Old Pueblo's archive division securely manages and stores your documents and professional goods including X-rays, architectural plans, audio, visual, accounting records or legal documents. We can accommodate all of your valuables safely and accurately. The inventories can be indexed and stored on CD or online.
We use a state-of-the-art computer and bar-coding system to identify each box and, if needed, the records within the box.
We Offer:
- Competitive Rates
- Same Day Pick-Up And Delivery Service
- Emergency ASAP Pick-Up And Delivery Service
- Fire-Protection Sprinkler System
- Phone, Fax, or Online Retrieval
- Electronic Security System
- Specialized Materials Handling Equipment
- Palletized Materials Management
- Online Retrieval System
- Climate Controlled Environment
- Computerized Real Time Inventory
- Computer Bar-Coding Tracking
- Confidentiality Respected
Call now and "Join the Old Pueblo Moving and Warehouse team of satisfied customers" at (520) 624-7440, or E-MAIL us at opmc@earthlink.net. Let the best handle the rest!
Document Management
Digital storage for a paperless office is on everyone’s minds, therefore the thought of spending extra funds to provide off-site document storage may seem excessive. However, the average professional company still produces more than enough paperwork and hard copies to make document management a viable cost-saving option. Before the advent of digital storage, filing and retrieval systems was as simple as pickup, package and file away. Now, due to compliance regulations such as audits and sensitive information handling, the need for document management has become larger and more complex. We provide an affordable solution in a safe and secure environment for your documents and boxes.
At AAA Old Pueblo Moving & Warehouse, Document Management Services we can save you time and money by managing your documents in our secure off-site facility. Your office space is valuable and could be used generating revenue. Those who currently store boxes in self storage facilities or outside sheds the days of expecting office staff to pickup and carry heavy boxes are long gone due to a Company’s liability. Old Pueblo’s staff has the proper equipment and training to handle all quantities. With your documents safely stored at Old Pueblo, you can enjoy the convenience of retrieving your files and documents from the comfort of your office. Send us your request via phone, fax or through our online retrieval system and your documents will be delivered within 24 hours. Rush requests will be delivered same day which is especially important in the healthcare, legal, and financial sectors.
No matter the size of your business, we can provide both the storage space and document management services you need.
Indexing Services: Our specialized computer inventory barcode program enables us to quickly retrieve your records and documents. Our online inventory allows you to input and access document information in a click of a button.
Consulting Services: We are available to customize a storage management program for you in order to provide the most efficient and cost-effective method for your document storage needs.
Destruction/Shredding Services: When you are ready, we can shred your documents and provide you with certification of destruction.
Call now and "Join the Old Pueblo Moving and Warehouse team of satisfied customers" at (520) 624-7440, or E-MAIL us at opmc@earthlink.net. Let the best handle the rest!
Document Management FAQ
Preparing and boxing your records/documents:
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Q: Can we use our own boxes for storage?
A: Yes. We will accept standard records storage boxes provided they are not damaged. We do encourage the use of proper document storage boxes to maintain content integrity.
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Q: How do I prepare our boxes for storage?
A: Give us a call and we will give you all the information you need to get started. If needed, we will be there to help you prepare for storage.
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Q: Does the size of the storage box matter?
A: No, we can accommodate most storage boxes. Fees are based per cubic foot.
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Q: Can we palletize our records for storage?
A: Yes, we are equipped with a modernized palletized system. Check with us for to confirm dimensions.
Records/Document Retrieval and Tracking
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Q: Can I access my records anytime I need them?
A: Yes! Old Pueblo Moving and Warehouse provides 24 hours, seven days a week delivery service. When you need to see your records, just let us know by placing your request by phone, online, or by faxing us a copy of our fax retrieval form.
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Q: What kind of deliver service do you provide?
A: Our delivery services include standard delivery during normal business hours (8 a.m. to 5 p.m.) Monday through Friday with next business day delivery. At an additional fee, our emergency delivery service is provided after hours, weekends and holidays. Emergency or Rush delivery service is available during regular business hours for an additional fee.
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Q: How do you keep track of my records that are in storage with you?
A: We use a computerized bar-code system. Using the bar code system we can scan and keep track of everything we pickup or deliver. The bar-code system saves time, saves work and minimizes the chances of error.
Security
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Q: Are your employees required to sign a confidentiality agreement?
A: Yes! We are committed to providing secure and confidential storage for the records entrusted to us.
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Q: What security measures control access to the building?
A: We store your documents in a secured, locked facility to which there is only supervised access. We have a 24 hour a day monitored security system, full sprinkler facility and maintains a monthly and quarterly inspection process.